Using Keyboard Maestro to Send Tracking Numbers to Deliveries in Airmail

I’ve been using Airmail since the day it came out, so I was ecstatic when it came to iOS. The iOS version even added a bunch of new features, and the most recent Mac update for brought most of those features to Mac as well. On iOS, one of my most used features is the ability to send emails to Deliveries to track shipping notifications via the Action List. Sadly, there is no Action List on the Mac version.

Deliveries does have a Share extension on the Mac, so you can right click the tracking number and send it to Deliveries, but in my experience, the share extension doesn’t always grab the right information. For example, capturing an Amazon order grabs the “#” before the tracking number, which prevents Deliveries from recognizing it as an Amazon order. Not only do you have to delete the symbol manually, you still have to confirm the dialog before it gets added to Deliveries – all unnecessary steps in my opinion.

Deliveries offers another way to send things to the app – forwarding them to an email address, so my first thought was to set up an IFTTT recipe to forward emails to Deliveries. I quickly realized that to capture all shipping notifications automatically, you either need to create rules to pick up all the specific types of order notifications to avoid missing any emails or create a generic rule that searched for something like shipping which caught way to many irrelevant results.

So I abandoned fully automating the process and instead turned to the trusty Keyboard Maestro which I seem to be using for everything these days. I was able to set up a hot key, only available in Airmail, that will forward the email to Deliveries and then archive the message. It works for any order type without creating multiple rules, and it reduces the number of steps required to add something to Deliveries down to one.

You can see the workflow below:2016-06-15 screenshot

 

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