Hi everyone, I’m back from a nice little 4 day vacation in Atlantic City with another post about Omnifocus vs. Things. I’ve mentioned before that I’ve outgrown Things. So what specifically started bugging me?
Things is loosely based off of GTD. This is both a blessing and a curse. It did mean I got right into using it because there was no learning curve. It’s also meant it failed pretty quickly because I didn’t think of how I should set it up.
My first struggle was with Things’ Areas of Responsibility. Because it’s loosely based off GTD, Things doesn’t have traditional “contexts.” Instead, it has Areas of Responsibility which according to Cultured Code, “allow you to group both projects and to-dos according to your responsibilities.” Areas of Responsibility to me meant things like Personal, Work, School, etc. which is how I initially set everything up. The problem is, when I’m deciding what to do, I don’t necessarily care what area of my life it’s for. I’m more worried about whether or not I have the resources to do it. In some cases, personal tasks do mix in to my work day and vice versa. For instance, if I put off calling my doctor until after I get home, they’ll probably be closed. So, using Areas of Responsibility as I initially had gave me lists of tasks categorized based on parts of my life, but with no particular regard to what I needed to actually do those things.
I took a second go at Things, and redid my Areas with more traditional “contexts” in mind. I ended up with Work, Computer, Errands, and Home. After all, I have certain tasks I have to do when I’m either at work or at home, things that I need my computer for, and things I need to do when I’m out and about. This was better, but my Today view still showed me EVERYTHING regardless of whether I could actually do those things. If I’ve learned anything from all my planning OCD, it’s that having a task in your face nagging you that you can’t do is draining. For me, sitting at work seeing that I needed to clean 6 things at home distracted me from the 2 things I needed to make sure I did while I was working.
Contexts, or Areas, weren’t my only issue though. Things seemed to lack organization in general. Again, this is makes Things incredibly simple to start using, but the more I used it, the more I struggled with it. Active projects are all kept together. My school projects with hard deadlines were mixed in with remodeling my room which is just something I’m tackling on the side. Moreover, when it came time to my class which I broke down into a project for each week, I either needed to manually schedule every one to appear x days before a certain day, or choose to make the projects inactive and manually activate the next one as I finished each week.
The issue I had with scheduling my projects leads me to my last gripe. Tasks can only be assigned a date not a time meaning, if I had to do something by the end of the day but couldn’t start it until 3PM, I still had to stare at it all day (again nagging me making me resent it). This created constant friction in deciding whether to put time-sensitive tasks without due dates on my calendar which I try to avoid, in a separate app which I also try to avoid, or just live with it.
All in all, my struggles led me to Omnifocus which has solved all of the issues I had with Things. It’s not perfect, and I’m still tinkering, but my next Omnifocus post will be about how I’ve organized my projects and contexts.
I hope you’ve enjoyed this post and thank you for stopping by.