Workflow Changes with OmniFocus 3

by default 2018-09-11 at 10.38.46 AMMultiple tags first came to OmniFocus 3 for iOS in May of this year. I hoped that multiple tags would mean drastic improvements to my workflow, but with most of my Omnifocus work done on a Mac, I was stuck waiting until tags also came to OmniFocus for the Mac.

As of last Friday, I was invited to test the beta version of OmniFocus 3, so my wait is officially over! For the rest of you, it should be out later this month.

Looking back to my initial tag list for OmniFocus for iOS, much of my tag system is still intact.

Part of this because I restrained myself from going crazy with tags and opted to stick with tag groups that mapped to David Allen’s four criteria for determining priority: context/location, energy available, priority, and time available. (Note: For Time Available, I use Omnifocus’s estimated duration field, not a tag.) I also have two “On Hold” tags for tasks I’m “Waiting for” or any “Someday/Maybe” tasks I’m considering.

In addition to traditional GTD tags, I’ve also added a few additional tag groups related to people (e.g. boyfriend, boss) and actions (e.g. call, email, read), as well as, one called “Today,” which I’ll discuss in more detail later in this post.

To be honest, my hopes of tags significantly altering my Omnifocus workflows and therefore supercharging my productivity didn’t really pan out.

Despite all the improvements to custom perspectives, there still isn’t a way to create the perspectives I was hoping for. I had hoped to create perspectives that show any tasks I can accomplish at a specific location (e.g. Home, Work, Errands) but also have them grouped by another tag group (e.g. by Energy Level or Priority).

Unfortunately, there is no way to filter by some tags and also group by another. A perspective that shows tasks tagged with Location:Home or Location:Anywhere and also tagged with Priority:High or Priority:Low doesn’t give you a list of tasks sorted by priority. Instead, it gives you a list of all tasks grouped by ALL tags given to those tasks meaning you actually end up with groups like “Anywhere, Today, Read” and “Home, Today”) which actually isn’t that helpful.

Because of this limitation, most of how I use OmniFocus has remained relatively the same. Multiple tags simply provide additional ways to filter my tasks within my existing custom perspectives on an as needed basis.

There is one aspect of my OmniFocus workflow that tags did change for me though.

I’ve mentioned in past posts that I work from 4 main perspectives (Today, Work, Home, and Errands). These perspectives show me any tasks I need to work on based on where I’m working from. With Omnifocus 2, this meant a perspective that showed any due or flagged task within a certain set of contexts grouped by project.

With Omnifocus 3, my 4 main perspectives now show any available tasks that are due, flagged, or tagged “Today”, grouped by project and sorted by flagged. Essentially, the Today tag has replaced how I was previously using flags, leaving flags open to be used for what they’re truly made for, denoting importance. Sorting by flag means my most important tasks are at the top of every project. Using flags to denote importance also means I can look over my perspectives, and quickly see what’s most important (e.g. flagged and or due soon).

So the jury’s still out on Omnifocus 3. I don’t plan on switching applications any time soon, but until perspectives can be customized at the level I’m looking for, I probably won’t be seeing any of the drastic improvements I had been hoping for.

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Keeping Track of Meeting Notes with Agenda

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I love finding apps that make my life easier, but somewhere along the way I also developed a habit of trying to consolidate apps. Purpose-built apps were abandoned in favor of apps that could be used for multiple things. In doing that, I ended up with fewer apps that did most things but not all of them did everything all that well.

My desire to eliminate purpose-built apps went away after reading Take Control of Your Productivity by Jeff Porten. In his book, Porten mentions that it’s perfectly acceptable to use multiple purpose-built apps as long as you feel they’re the best tools for the job. After thinking about that point for a bit, I realized I still use plenty of purpose-built apps (OmniFocus for tasks, 1Password for logins, Paprika for recipes, and Pocket for long-form reading, etc), and they’re essential because they serve their purposes incredibly well. The key is not finding that one app that does everything but tying all of your best apps into one cohesive system.

I originally heard about Agenda and its new take on notes on Macstories around the time I was experiencing Note-Fail, so I decided to try it. I tried it a few times actually, but I had a hard time figuring out why I should use it instead of one of my other apps. Then I realized I was thinking about Agenda all wrong.

Agenda isn’t there to replace your everything bucket apps like Evernote or DEVONthink. It’s not there to replace your notes app, your calendar, your task manager, or your email either. Instead, Agenda is there to live on top of all of them as the glue holding your projects together. It compiles the narrative of a project from beginning to end, making sense of all the notes you’ve taken, meetings you’ve endured, tasks you’ve completed, and emails you’ve sent and received. With this shift in thinking, Agenda not only made sense, it became essential to my organizational system.

Browsing Agenda’s forums, it seems I wasn’t alone in my struggle of using the app, so with so many people trying to figure out how to use Agenda, I figured I’d share how I’m using it.

First off, Agenda’s primary function is to store what else other than my agenda notes. There are short dated bulleted lists and action items I take while in meetings. I’d already been keeping them separately within my organizational system for a while so it wasn’t too much of a stretch to move them to a separate app.

Within Agenda, I created 3 categories: Personal, Work: Current Projects for current one-off projects I’m collaborating on, and Work: Ongoing for regularly scheduled meetings pertaining to my roles at work.

Each category holds projects containing a collection of notes. In my old system, I’d either append my meeting notes to a single running document for recurring meetings or create individual notes for project-based meetings. With Agenda, every meeting gets recorded as its own note.

Within each project, I also have a pinned note at the top (a premium feature) titled Resources that holds links to related files and other items such as shared running agendas in Google Drive, corresponding projects within Omnifocus, or groups of resources in DEVONthink. Having the pinned Resources folder really helped me see Agenda as the central hub of my organization system that ties projects together rather than just being another spoke on the wheel of tools.

It’s also worth noting I use linking throughout the meeting notes I take, linking to Google Docs, resources archived in DevonThink, emails within Airmail, and data in any other app that supports linking in that way.

Now know having a project with linked notes isn’t particularly game-changing. I could easily have used Omnifocus’s notes field or a note in DevonThink to link everything together, and to be honest, I do just to make my life easier. but what sets Agenda apart is the ability to tie notes to a calendar event. Not only are my notes chronologically ordered within each project, I can also see my notes chronologically ordered across projects (e.g. view all my meetings on August 3rd). Agenda also supports tags, meaning I can type @NameofPerson to tag someone in a note, and then later find all notes with that person. When you’re working with people across projects, this is incredibly helpful.

Another feature of Agenda is a section called “On the Agenda”. You can set Agenda to add any new note to this section automatically. I use this more like a flag to keep notes on my radar until I’ve had a chance to copy any action items into OmniFocus.

In moving my agendas outside of DEVONthink, the only thing I needed to figure out was what to do with one-off projects once they’re completed. Typically I archived them into a Reference folder within my note-taking app, but Agenda does not have any archiving feature at the moment (although they say they’re working on it). I didn’t want to just delete everything either. Thankfully, Agenda makes it easy to export content. When a project is completed, I simply export the entire project as a single Markdown file (another premium feature) and import it into DEVONthink. Quite nicely, the exported Markdown file preserves all the links and even tags allowing me to open the file in an app like FoldingText maintaining all its functionality.

Photo by Thomas Martinsen on Unsplash

Notes – My New Version of Planner Fail

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When I first started this blog years ago, I wrote mainly about paper planners. I was a bit obsessive about my Filofax(es) and switched up my “system” just about every week. For anyone in that community, planner fail isn’t uncommon. In fact, Filofaxes almost encourage the behavior, but when I went digital, I thought my days of planner fail were behind me.

Then, a few weeks ago, I wrote about how thrilled I was to abandon Evernote and consolidate all my notes into Apple Notes. Well, it took me about 2 weeks to realize that probably wasn’t the smartest move after all. As much as I thought I’d like having my notes all in one place, in practice, it actually frustrated me.

Now I will say, none of this was a fault of Apple Notes. Apple Notes is surprisingly powerful and handled everything I threw at it. My frustration was due more to how my brain works than software limitations.

Apple Notes originally won me over with its simplicity, but once you add a few hundred notes, it turns out Apple Notes or any system for that matter stops being so simple. Having everything in Apple Notes forced me to accept that I actually prefer having some sort of distinction between my active notes and reference notes.

And this is where planner-fail returns… but as notes fail.

I didn’t go running back to Evernote. I’ve actually enjoyed my time without the green elephant and even turned off my subscription. I also didn’t abandon Apple Notes – at least not entirely. Apple Notes continues to be the home for “active” notes that I access regularly – my heavily-used collection of carryout menus, jotting down quick notes, and things like the list of things to do that I share with my boyfriend.

The rest of my notes, the reference and project-based notes, all now live in…

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DEVONthink Pro Office!

As a self-proclaimed Mac Power User, the move to DEVONthink has been a long time coming. I’d just been avoiding the learning curve and let’s be honest the price (although the education discount helped!).

While I still don’t care for the dated interface (which I hear may be getting a facelift in the future), there are a number of things I do enjoy.

  1. I get to pick where my data is stored – and it doesn’t belong to Evernote. I have 3 separate databases. My personal database is synced via iCloud. My other two databases, Work and School, are synced via my university’s Box cloud storage.
  2. Getting data into DEVONthink is about as easy as it was with Evernote (and much easier than Apple Notes). DEVONthink’s browser extension does what I need it to for archiving websites, and I can archive emails from Airmail directly to DEVONthink as well (although they’re plain text – Airmail team, if you’re listening, you could do better!). Airmail had no integration with Apple Notes
  3. I can search my notes with Alfred. Alfred couldn’t search Apple Notes which forced me to use Spotlight.
  4. I get to use my favorite apps. Plenty of apps integrate with Evernote and Apple Notes as far as saving things into them, but once something is saved, you’re limited to editing a note within the Evernote or Apple Notes apps. With DEVONthink, I can use the Open with Feature and edit saved files within my favorite apps. (I’m writing this post in FoldingText, but it’s actually stored in DEVONthink.)
  5. Artificial Intelligence – This is a feature I didn’t really think much of when I bought it. It sounded cool, but I figured it’d be a gimmick like Evernote’s, context feature. My main motivation for having a central place to store notes was to hopefully be able to find connections between things I’m storing, and DEVONthink’s AI feature does this automatically! Looking at my book notes for Yuval Harari’s Sapiens, I also get suggestions for notes I’ve taken on his other book, Homo Deus. It even makes suggestions for books I would have never even made connections to like Daniel Quinn’s Ishmael or Mihaly Csikszentmihalyi’s Flow. This is a game changer (and it may be enough of a game changer to sway me into continuing on for my Ph.D.).

DEVONthink isn’t perfect. I’ve had to make a few changes to adapt to its interface and storage methods, but I’m pretty confident that DEVONthink is here to stay as part of my tool bag of pro apps.

Lastly, if you’re on the fence about DevonThink or were like me and downloaded the trial a handful of times only to delete the app out of overwhelm, I highly recommend reading Take Control of Getting Started with DEVONthink 2.

Photo by Delano Balten on Unsplash

Making the Switch to Wireless Charging

Before I got my iPhone X, I never really saw the value in wireless charging. I mean, is it really “wireless” if you’re still tied to a charging pad that requires a wire, and how is having to leave your phone on a charging pad any better than having the wire plugged directly into your phone? At least with a charging cable, I can still use the phone in my hand.

And yet, as I write this, I’m more than giddy about having just received my FOURTH Qi charger in the mail.

Wireless charging isn’t more efficient. It’s pretty slow. Wireless charging doesn’t help if you want to use your phone in your hand while it’s charging. In fact, none of my initial thoughts about wireless charging have changed. If you’re looking to charge your phone fast, a cable is the way to go.

If you’re not that concerned about fast charging, what wireless charging does offer is simplicity. There’s no fiddling with cables and ports. You drop your Qi-enabled device on the charger, and it charges.

I first hopped on the wireless charging bandwagon by putting an Anker Qi charging pad behind my bed. My habit of dragging a lightning cable into my bed to facilitate late night browsing always seemed a bit unsafe, but getting back out of my bed to charge my phone never seems that appealing once I’m in it. Putting a charging pad behind my bed allowed me to charge my phone without fear of being choked by a lightning cable. It turns out this particular location was also perfect for charging my Kindle, which I added wireless charging to shortly after.

My next round of Qi chargers replaced my beloved Fuz Everdocks – one on my nightstand and the other at my desk at work. (Note: The Everdock is probably one of the few tech accessories that has stood the test of time, my two having been with me since my very first iPhone[4]. They don’t make them anymore, and I couldn’t possibly throw them out, so they’re being relocated to other places in the house.) The beauty of Qi charging docks is that, like the Everdock, they don’t care what phone you have as long as it supports Qi. Unlike the Everdocks though they don’t have the friction of having to align ports. If you’re curious, these are the ones I picked up.

And this brings me to my most recent purchase, which is the real game changer in my opinion.

The layout of my home means the most logical way to arrange my living room is to float the sofa in the middle of the room. Not having your sofa against a wall means missing out on the obvious lifehack of hiding a charging cable in your sofa. Instead, my solution up until now has been to run my Macbook Pro’s USB-C charger across the floor with a USB-C to Lightning adapter. It’s not only unsightly, but it’s a tripping hazard which I tend to fall victim to almost weekly.

My living room is also the entrance to my house, so I always felt that the landing zone cabinet between the front door and tv would be a perfect spot for a charger, and now there will be one. This isn’t just any charging pad though. It’s also a wireless charging battery pack, which means instead of dragging a cable across the floor to my sofa to charge my phone, now I can simply bring the battery pack. It was the priciest of all my chargers, but for something that sits out on display, I’d rather have it look nice. You can find it here.

Whenever people talked about the future of wireless charging, the world was going to be full of chargers – charging tables in restaurants, charging consoles in cars, charging bags, etc. For a while, this seemed like a far-fetched dream, but as I look around my house, that dream might not be as far off as I thought.

The last place to switch to wireless charging is my car. The vent mounts I’ve found haven’t been compelling enough to replace my trusty Kenu Airframe, but thankfully that wait is nearly over as Kenu has announced their Qi-enabled Airframes.

What do you think about wireless charging? Love it? Hate it?

Photo by Ben Kolde on Unsplash

The Current State of Apple

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I’ve been using Apple products since I was two. I choose Apple not because I’m anti-other-brands but because the products work for me. Now I didn’t say they always work. Apple products, like any other, break from time to time, but when they do, I can usually count on Apple to make it right, quickly and easily.

Unfortunately, I’m starting to see that Apple fade, and it has me concerned.

It doesn’t take a lot of internet sleuthing to find people complaining about hardware and software woes of recent Apple products and services. Apple just implemented an extended repair program for keyboards on all of its current Macbooks because they’re failing at such high rates, and they are refocusing the next OS releases on stability because of such a high rate of bugs.

Thankfully, I’ve missed out on most of these bugs and hardware issues even being on the betas and not being afraid to buy the new models, but then there’s my iPhone X.

I love my iPhone X, but it’s certainly had its share of frustrating but tolerable bugs. Occasionally the screen would just stop responding or it wouldn’t wake from sleep by tapping the screen. I adapted and just knew to press the lock button in either situation. Looking back now, I should have seen these as red flags to begin with, but what happened next was certainly a red flag I couldn’t live with.

I arrived in Austin two weeks ago for a week-long vacation. That first night, I noticed my phone was behaving erratically – opening apps, typing, swiping, etc. People around me must have thought I had some next-generation FaceID where I could control my phone with my eyes. The next day, it was worse. In fact, it was actually locking me out of my phone because it was typing in passcodes. Really fun when you’re on a vacation.

I started planning an impromptu trip to an Apple Store, but then it stopped – for a few days at least. Instead of erratic behavior, now the middle of the touchscreen wasn’t responding to me at all. This was at least tolerable until I could get home as long as I used Reachability to move things to a working part of the screen.

Once I got back home, I did a little digging. It turns out this is actually a fairly common issue on the iPhone X. I got in touch with Apple who asked me to do a system restore on my iPhone before determining it was definitely a hardware issue and that I’d need to take my phone into an Apple Store.

Friday evening after work, I waited for 30 minutes beyond my appointment in a crowded store to have them insist on running more diagnostics to ensure there was actually a problem. Nevermind that by this time, the phone was sitting on the table untouched opening the News app and toggling the Zoom feature repeatedly. I was told I needed a screen replacement which would take an hour and a half. I didn’t have an hour and a half to wait, so I had to leave with my broken phone for another day.

Here’s where it gets fun. When trying to reschedule an appointment, I was told that the next appointment available wasn’t until Thursday at a store 3 hours away from me. My other option was to get an express replacement which would have taken a week to get to me. So much for express.

This phone is my main communication device for both family and work, not to mention, I’m part of the Apple Upgrade program so I’m paying $50/month for the phone. Not having it functioning for another week was just not going to work.

Somehow I managed to go to my local store and get a walk in appointment. That hour and a half estimate for the screen replacement actually took around 3 hours because I had to wait around for technicians, but all in all, I now have a working phone again.

Now here’s where my gripe is. This is a $1200 phone, made by the richest company in the world, that failed in under a year under normal, careful use. Even then, I get technology fails and I was understanding.

However, a couple years ago, I could have walked in with a glaring well-known hardware issue and a Genius would have gone in the back and brought out a refurbished device, my device would have been fixed for the next person, and I’d have been on my way that very first night. Apparently, whether to replace or repair a phone is now up to the technician, and I just got the unlucky fate of having one that wanted to replace the screen, so I got stuck waiting.

Apple used to symbolize quality both in terms of hardware and service. Paying the Apple premium was okay because you had the peace of mind that you would be taken care of if something happened to your device. You wouldn’t be given the runaround at one of the other electronics stores. Now they are just another one of the electronics stores.

Here’s to hoping the next year or so is a year of improvement for Apple and not just more of the same.

Photo by Medhat Dawoud on Unsplash

An Experiment: Migrating from Evernote to Apple Notes

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The other day I got a crazy idea to migrate everything in Evernote over to Apple Notes.

Why you might ask?

Having my shared notes in Apple Notes while everything else lived in Evernote really bugged me – probably more than it reasonably should have, but such is my life.

The other issue nagging at me was having to pay for Evernote Premium. To be honest, I wouldn’t mind paying for the service if it weren’t for their 2 device sync limit seeming like a total cash grab. Also, I’m already paying for the iCloud storage so why not use it.

Making the switch was a bit time-consuming, but I really didn’t have to give up as much as I thought I would. In fact, in some cases, Apple Notes has actually turned out to be better.

What I’m Liking:

  • Sharing Things to Notes – It’s no surprise that Apple has baked ways to add things to Notes into just about every part of MacOS and iOS, with one notable exception which I’ll discuss a bit later.
  • Sharing Notes with Others – Sure Evernote allows you to share notes, but none of my friends or family use Evernote, so the feature was lost on me, and a big reason I was stuck using Apple Notes.
  • Simplicity of Design – I really started to notice the feature bloat of Evernote. (Evernote, if you’re listening, please let users with only one account hide the account switcher in the sidebar.) Apple Notes brings me back to a much more minimal design.06_20_18 at 12.11.23PM
  • Folder Hierarchy – I don’t need crazy folder structures for my notes, but Evernote’s insistence on a two-level hierarchy forced me to adopt some weird workarounds including prefixing my notebooks and using tags as a way to add additional levels. As long as you’re adding folders from a Mac, Apple doesn’t seem to care how many levels you want to have.
  • Apple Pencil Support – Evernote claims to have Apple Pencil support but it’s horribly laggy and a real pain to use. As a result, I was already using other apps, including Apple Notes to do any sort of Apple Pencil work.

What I’m Missing:

  • Searching Notes – You’d think searching notes stored in the stock notes app would be easy for a Mac, and if you use Spotlight, it is. Unfortunately, I use Alfred, and for whatever reason, Apple has chosen to store notes in a database that seems to be ever changing preventing any Alfred workflows from keeping up. For now, I’m searching my notes using Spotlight, which means remembering a separate keyboard shortcut. (The fact that Apple’s storing these notes in a database could also be a real pain if I ever need to get my notes out of Apple Notes, but I’m going to choose not to think about that right now because Evernote’s no better.)
  • Evernote’s Web Clipper – It’s really hard to come anywhere close to Evernote’s Web Clipper. Apple Notes can only save links to websites not a full page unless you do a web archive or save it as a PDF which requires a few additional steps. That being said, I was noticing Evernote’s Web Clipper had been doing some odd things to some of my clipped websites, so maybe not all is lost.
  • Note Links – I like to include links to other notes in my notes, as well as within Omnifocus tasks and projects. With Apple Notes, you can’t actually get a link to a note unless you pretend to share the note with someone.
  • Saving Email Content – My mail client of choice, Airmail, has native support for sharing content to Evernote, but surprisingly not Apple Notes. I frequently save important emails for reference, so this is one of my most frustrating features to lose. Surprisingly, Apple’s own Mail apps also lack any ability to share to Notes.
  • Tags – I didn’t use tags extensively in Evernote, but they were helpful in grouping things by topic without having to create a full-blown notebook. For now, I’m dealing with this by sub-folders, but I hope Apple considers adding tags in the future.

There are a few scripts and tools to help you migrate from Evernote to Apple Notes, but I opted to migrate most of my notes manually unless they were purely text-based, which meant this was a pretty time-consuming experiment. (Thankfully, it seems to be a successful experiment.) I’m nearly done migrating the last of my Grad School notes, but already I’m feeling a lot better having one single place for all of my notes.

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Adding Wireless Charging to the Kindle Paperwhite

imageFive years ago, I bought a Kindle Paperwhite on a whim. During those 5 years, it has become one of my most cherished tech devices, rivaling only my iPhone or my AirPods.

It’s nothing fancy. I haven’t felt the need to upgrade to a newer model. It does one thing and does it well. It lets me read books anytime, anywhere, without hurting my wrists or triggering my OCD when it sits unevenly in my hand like actual books tend to do.

For as long as I’ve owned it, there’s been only one complaint I’ve ever had with it – the battery life.

There’s a funny thing with battery life. Make it too short, and you are constantly worrying about charging a device. Make it too long, and you’ll notice you’re in the same boat because you forget to charge it. That’s my problem with the Kindle. The battery life is so good, I never think to charge it, so whenever I pick it up, it’s telling me the battery’s about to die.

I recently picked up an Anker wireless charging pad for my iPhone X so that I could mindlessly throw my phone behind me to charge on those nights I want to use my phone late into the wee hours. That charger happens to sit right next to where I also mindlessly throw my Kindle before bed.

The Kindle seems like the perfect device for wireless charging,. Surprisingly, Amazon hasn’t added it to any Kindle on their line, but it turns out I can.

For $13, I picked up a Qi wireless charger receiver, plugged it into my Paperwhite, and plopped my case back on it. (For those wondering, you’ll want the “Micro USB narrow-side” variant). I wasn’t sure if it would work through my case, but sure enough, it worked!

For $13, my 5-year-old Kindle now has wireless charging, and I couldn’t be happier.

Omnifocus 3 and Multiple Tags

IMG_3E109ED9355A-1Omnifocus plays such a major role in my life, so with Omnifocus 3 for iOS being released today, it only seemed fitting to write about it. I’ve only had a short amount of time to play with it, but I’m already envisioning new ways to improve my workflow.

Arguably one of the most sought-after features of version 3 is multiple tags. One of the first new tags I added was a “Today” tag. I foresee this Today tag replacing flags in my workflows, but until multiple tags are ready in the Mac version, I’m stuck using them to maintain my custom perspectives on the Mac.

I knew the lack of feature parity between version 2 on the Mac and version 3 on iOS would limit how much I got out of this release, so, for now, a lot of the benefits I’ll get out of the new features will have to wait.

So far, I’ve just started playing around with reorganizing contexts to fit within the new tag scheme. So far my list is broken up into the following:

  • Location (note this section is my existing context breakdown)
    • Campus
    • Home
    • Anywhere
    • Errands
  • Status
    • Today
    • Routine
    • Waiting for
    • Someday/Maybe
  • People
    • Coworkers, family members, etc. will be listed here as needed
  • Energy
    • High Energy
    • Low Energy
  • Activity
    • Read
    • Email
    • Call

This list will likely change and evolve as I get my hands on it more, but I can already tell how powerful tagging will be over contexts.

Omnifocus 3 brings with it many other major changes but tagging is on my mind most right now.  I can’t wait to get my hands on the Mac version so I can really take advantage of them fully.

Shiny Object Syndrome and Task Managers

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With all the tasks managers out there, it’s easy to get lost in shiny object syndrome. That new app comes out, and suddenly it seems like it will solve all your problems, making you an instant productivity guru. Oh, how I wish that were true!

I’ve been using OmniFocus for years, but I can’t say apps like Things 3 don’t tempt me. Over the years I’ve started keeping a few tricks in my back pocket to keep me on track and avoid going overboard.

  1. I don’t fight myself wanting to try a new app. Most apps offer a trial, and I enjoy playing around with software, so I give myself some time to play around with major new releases like Things 3. I also find trying new apps are a good chance to periodically reconsider how I organize my tasks, so not all is lost by trying an app.
  2. The keyword is TRY. Don’t spend days tirelessly transferring your tasks. Pick just enough that you can try out features, but don’t go overboard. I like to pick a single area – all of my personal tasks, for example. Those are usually plenty of tasks for me to quickly find what doesn’t work.
  3. Make a note of what doesn’t work for you. If I come across a feature I don’t like, I make a note of it in a comparison chart of sorts that I keep in Evernote. This has been a lifesaver. If I start getting restless with OmniFocus or a new point release for an app comes out, I can save myself the wasted time of trying the app again because I already know where the pain points are and whether or not another app will help. Of course, if a new release introduces a feature solving one of those pain points, I can update the chart and decide whether the pros outweigh the cons, but thus far, OmniFocus is well out in front, so I don’t anticipate that happening any time soon.

Photo by Glenn Carstens-Peters on Unsplash

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Top 4 Favorite Podcasts

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Taking a page out of Tiffany and Marco Arment’s podcast, Top Four, I thought it might be fun to do a quick run through of my top 4 podcasts right now.

I can’t remember what podcast actually started me down this addicting habit, but what an addiction it’s become. I listen to way too many podcasts these days, so many in fact, I do so at a cringe-worthy 2x speed just to get through them all. If I’m wearing my AirPods, you can almost bet I’m listening to a podcast. (By the way, my podcast app of choice is Overcast, and it’s free.)

Looking over my list, a few trends have emerged:

  • My tastes have definitely changed. My favorite podcasts used to be full of productivity tips and tech news. These days, my favorite podcasts tend to feature interesting stories and conversations between people I really enjoy listening to.
  • I may have a slight obsession with some podcasters.Merlin Mann and CGP Grey fascinate me. Not only are they incredible storytellers and conversationalists, some of the best tips and tricks I’ve learned over the years have come from listening to them.

So here we go.

#1 – image.pngDo By Friday – Discussions about current events, lots of laughs, absurd weekly challenges, and a whole lot of internet randomness brought to you by two of the folks behind Cards Against Humanity and Merlin Mann. What’s more to love in a podcast. I look forward to Alex, Max, and Merlin’s antics every Friday morning. Note to new listeners: this show has quite a few long-running bits so you might want to listen back to understand Powder Nation, Gary the Privacy Clown, scoot scoots, and plenty of jazz breaks.

#2 – image.pngCortex – If there was every one person’s mind I wanted to pick apart more than anyone else’s in the world (not in a creepy way), it’d be CGPGrey. The intentionality he lives by is incredible, and the relationship he has with Myke is great. (Pro Tip: Someone on Reddit shared a Google Doc listing all of CGP Grey’s tips over the episodes. It’s pretty amazing.)

#3 – image.pngBack to Work – Another Merlin appearance – Merlin and Dan are just incredible in this podcast. Don’t let the title fool you – it’s really not about work these days. Just two good friends talking about whatever strikes their fancy – Apple news, decluttering, comics, anxiety, and managing to survive without losing your mind in the world of today.

#4 – image.pngReconcilable Differences – Speaking of great relationships, I’ve really come to appreciate the conversations between John Siracusa and Merlin Mann. Topic wise, I’d compare this with Back to Work – meaning they cover everything and anything, but their banter back and forth is what makes the show.

Honorable Mentions

image.pngHello Internet – Another CGPGrey podcast. This one is a bit more topical. If you couldn’t tell by the title, it’s a show about random things on the internet (plane crashes, sports, hot stoppers, emoji, and Youtube) with a pretty dedicated group of listeners and long-running bits (that, unfortunately, include hating on the Maryland flag) just like Do By Friday.

image.pngReply All – This podcast has featured some of the most entertaining stories I’ve ever heard on a podcast. From tracking down those pesky tech support scammers all the way to their office in India to the mysterious person behind Pizza Rat, they never seem to disappoint. Their recurring bits of Super Tech Support and Yes Yes No are also surprisingly informative.

image.pngThe Girl Next Door Podcast – This podcast has become quite a guilty pleasure of mine. Kelsey and Erica talk everything from household duties and relationships to makeup and neighborhood gossip. Plus every episode starts with a cocktail. Cheers!

 

Photo by Barrett Ward on Unsplash