I’ve been using Things for years at this point, and while my workflow has changed here and there, there is one thing that has remained the same.
I’ve always kept the option to organize my Today list by project turned off, opting, instead, to order my tasks manually.
At least, that was the case until about 2 weeks ago.
With the defined boundaries of my day now gone due to working from home, I started noticing that I was resenting my Today list. Despite being relentless about what I put in my Today list, the list just felt overwhelming, and who needs to be more overwhelmed right now?
So in an effort to bring some control back to my day, I’ve done two things.
The first, of course, was setting my Today list to be grouped by project (Preferences > General > Group to-dos in the Today List by project or area). This meant giving up my ability to reorder my list manually, but with my areas and projects already ordered by priority, my Today list more or less ends up ordered close to how I’d have ordered the tasks on my own. I do have to jump around the list a little bit depending on how late the other half sleeps, but it’s not been terribly difficult to adjust to.
The second change I’ve made is to create a lone project called Daily Tasks above all of my areas. This is where my non-negotiable tasks go – things like exercise and taking a mindfulness break at some point during the day. It also includes the chores I include as part of my daily home reset.
For reasons I can’t explain, separating these daily tasks from my other tasks has removed a great deal of overwhelm. Instead of a sea of endless tasks, my brain has no trouble looking at the list, seeing them front and center, and thinking, “Okay, these are the things I do every day regardless, and these are the other tasks I hope to accomplish.”
I’m not sure whether this change will stick once things get back to a new normal, but for now, it’s a welcome and simple change to my workflow that has helped keep me on track.