Switching from Things to Omnifocus

I’ve been using Omnifocus for a little over 2 months now I believe, so I think it’s time for some details about my journey from Things to Omnifocus.

Let me start off by saying I tried both Things and Omnifocus at some point in the past and both got either uninstalled or stored away in the depths of the Applications folder for quite some time before I ever really used them. Omnifocus has a high initial learning curve which puts off many users including myself initially and truthfully I hadn’t gotten into task management enough to need it’s features or use it to it’s full potential. Things, on the other hand, is much simpler, loosely based on GTD, and looks pretty good too. As a newbie to GTD and a fan of well-designed apps, it’s no surprise that I found myself using Things.

Things is a beautiful app on the Mac {a bit dated on iOS right now until they release version 3 though.} I didn’t jump right into using Things. Instead I found myself gradually putting more and more into it – chores, tasks that repeated at intervals I was bound to forget, school assignments, etc. – until eventually it became habit for me to put everything into Things. You can read more about my early set up of Things here. As I began to use Things more, I began to readjust my system. Then came the day that I realized I trusted Things and Google Calendar enough to abandon my Filofax all together.

Sadly there came a time where no amount of readjustment to things would have solved my gripes with the app. I simply wanted more than it offered. Around that time, I discovered Mac Power Users, an amazing podcast that I listen to regularly each week. David Sparks, one of it’s co-hosts, is a huge Omnifocus advocate, and the more I listened to the MPU podcast, the more interested I got in revisiting Omnifocus.

Off I went to redownload the trial, but once again, I was immediately put off by the complicated interface. This time I perservered though. I knew Omnifocus had features I wanted that Things didn’t have like time-based or even location based tasks, and if “Mac Power Users” could figure it out, so could I. I watched a bunch of videos, read a ton of blog posts, and even read a few books, and Omnifocus finally clicked.

It took some time, and as with most Omnifocus users, I’m still tinkering {us digital planner people mess with our set ups as much as paper planner folks do if not more!}, but I couldn’t be happier I switched to Omnifocus. I’m currently in the test group for Omnifocus 2 which I’m incredibly excited about. Omnigroup plans to release version 2 in June.

I couldn’t possibly cover everything Omnifocus in one post, so I’m going to be breaking my Omnifocus journey up into a few posts that will hopefully include what I like about Things vs. Omnifocus, how I’m using Omnifocus {contexts, projects, and perspectives}, and some tips and tricks I’ve learned along the way.

Thanks for stopping by, and I hope you enjoyed reading a bit about my journey from Things to Omnifocus.

Signature Update

April 2014 Update

It’s April Fools Day!

For all of you who hate that the internet has turned into one giant joke today {well more of one that it usually is}, I’m happy to say there will be no trickery in today’s post.

So let’s look at my March goals and how I did:

  • Returning the broken/damaged parts of my bed and finally getting it put together. – *Sounds buzzer* I failed on this one. It’s still on my list of things to do. Good news is I know the pieces fit in my car. Bad news is time is quickly running out on my 90 days to get it back to the store.
  • Getting back on track for my goal of reading 52 books this year. – According to Goodreads I’m still 3 books behind schedule. On the bright side, I haven’t fallen behind any further.
  • Continuing to perfect my digital planning system. - Omnifocus is still amazing. I can’t wait until the new version is released in June. I’ll post an update on tracking things related to health soon.
  • Working on getting my finances back under control. - I’m making steady progress on this. They key is not buying a ton of useless stuff.

In terms of overall 2014 goals:

  • I’m definitely trying my best to keep up with the blog, even if the content isn’t great at the moment. I’m working on finding time to add more pictures into my posts.
  • I’m failing miserably at my goal of getting in shape to run a 5K. I don’t think I’ve been on my treadmill in months.
  • My bedroom furniture is nearly finished. I still have my desk and sofa to purchase… and of course my bed to return.

For April here’s my plan:

  • Stay on top of keeping my room clean.
  • Go out and have fun {…provided the weather’s nice. *crosses fingers*}
  • Stay on top of my classes.
  • Get back into running.

How did March go for you? Do you have any fun plans for April?

Signature Update

March 2014 Favorites

Monthly Faves March

Happy Friday lovelies!

It’s been a while since I did a monthly favorites post, but I’m back today with a bit of a nerdy, tech-centered list of faves.

First up, we have the UP24 band by Jawbone ($149.99). For those of you who didn’t know, the Fitbit Force was recalled due to a nasty rash that it was causing people. Despite using it for months with no issue, I was one of the unlucky people who eventually got the rash and I was forced to stop using it. I was offered a refund or my choice of other Fitbit trackers, but I didn’t necessarily want to downgrade back to the Flex. In the end I opted to go with the Up 24 band which has a lot of fun features like idle notifications and insightful tips that I’ve been enjoying.

Next up, is a terribly addicting game available for iOS and Android, Threes ($1.99). I downloaded it on a whim because it was popular. 12 hours later… I was still playing it… I’m not sure what it is about stacking cards to make combinations of 3s, 6s, 12s, etc. that is so addicting, but I’m sold. It’s a great way to pass the time, but given my 12 hour stretch, I’m always mindful of the time, because clearly I lose track quickly with this game.

My third favorite is BusyCal ($49.99). I have to admit this one is a bit unexpected. For years, I’ve had a Fluid app running Google Calendar on my Mac. I know I could have used iCal, and that would have been my preference, but I make changes to events frequently (e.g. when a student is late for a shift), and I hated that iCal didn’t allow me to make changes without sending an email to anyone attending. It does way more than just that though, so if you’re looking for a good calendar app for OS X, check it out. BusyCal has solved so many of my calendar issues, and I’m kicking myself for not giving it a fair chance sooner.

Here’s where it starts to get nerdy. My fourth favorite for the month has been Keyboard Maestro ($36). I’m a firm believer in the idea that computers should make your life easier. If I find myself doing something on my computer more than once, you can bet I’m going to start looking for a way to have my computer do it. Keyboard Maestro is one tool I’ve added to my toolkit to save me time. I’m still playing with it on a regular basis to tweak and add things, but for now some of my favorite “macros” are the ones that get my computer set up for my day at work and close programs before I leave for the day. My latest addition has been a macro that draws a red circle around my mouse when I hit a certain hotkey because having a 27″ display and my 15″ display on my MacBook Pro equals plenty of room to lose my mouse. {First-world problems…}

And last but not least, we have TextExpander ($34.95) and its iOS counterpart, TextExpander Touch ($4.99). Seriously, why did I not buy these sooner. Working in tech support, I’m constantly typing the same thing over and over. Our support knowledgebase has reduced that significantly because I can now just send customers links to our articles, but there are still things I type constantly, for instance, the links to those articles. I also use it to generate emails I regularly send to people. Another use I’ve found is remembering required information. When we hire an employee, I have a snippet that inserts the list of required information I need to submit to our payroll preparer which saves me having to find the email that has the information in it. One of my most used snippets is my gratitude snippet which gets filled in and logged each night before bed. I briefly described how I use it here.

Signature Update

 

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